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• As the sponsor, you will be our point of contact for everything related to your support request.
• You are required to be at the event, or the rate of support will be that of external events ($75/hr.), and there will be fees for the use of all IMS equipment including; microphone, laptop, projector, etc..
• If you are unsure of what services and equipment we provide, please contact us prior to committing our support to an event
• You are responsible to communicate with any guest speakers that presentations must be accessible through google drive or on a thumb drive. Our Auditorium spaces are equipped with PC computers and to prevent connectivity issues the use of personal laptops is not permitted. 

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What you need to do

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Event technology services we provide

• Set-up of equipment 15 30-30 45 minutes prior to event start time. 
  Note: some complex setups may require a minimum or additional amount of setup time, we’ll let you know in advance if this is the case.
  
  
• Staff to operate technology: If you need a support technician to stay for the duration of your event, we can provide one person to do this. 
  Note: Limitations apply based on the complexity of the event, time frame of support request, equipment requested, and availability of technicians, for more information please contact us.
  
  Recording (not a live broadcast, instead people can watch it later).  IMS is not in charge of distribution of recordings, in order to access a recording you need to contact Penrose Library Archives. 
  
  
  • We’ll send the video to the Whitman College Penrose Library Archives
    
  • We have 2 (two) business days to process recordings and get them sent to archives 

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